Medical Spa Software: HIPAA, Booking, EMR

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COVID-19: Message From Our CEO

Fred Helou

Mar 19, 2020

Vagaro’s Financial Relief - COVID-19 Crisis

As the coronavirus crisis continues, many of our small businesses are reeling from the short-term effects on business, and they are anxious about the potential for long-term impact. Yesterday we made an announcement that offered help in this difficult situation, which was appreciated by many, but perhaps we fell short of expectations for some of you. We have always taken pride in the fact that our company caters to businesses of all sizes and I founded this company to build powerful tools at reasonable pricing. I do not intend to forget our roots during this crisis.

I have had the honor of getting to know many of you personally over the years and I have had the privilege of helping your business thrive by designing software solutions guided by your insights and suggestions. Some of you have been loyal to Vagaro for over ten years and now we are here to support you.

It is unclear how long the COVID-19 Pandemic will last, but our intention is to consistently support you throughout the duration of this crisis.

Starting today and for as long as it takes, we will be providing every Vagaro business with the following help each month:

Monthly Discount: $25 Off Subscription

50,000 Email Marketing Messages: FREE

1,000 Text Marketing Messages: FREE

Online Shopping Cart: FREE

These relief measures will enable booth renters and sole proprietors to use Vagaro and the power of all its marketing features for free.

To enable your clients to pitch in and help your business, we have also placed a prominent banner on Vagaro.com. The banner encourages visitors to support businesses affected by COVID-19 by buying gift certificates, memberships, packages or products. Your loyal customers can simply click on the button Find Businesses to Support to search and buy from you online. We have seen an increase of 15% in online shopping. Please do take advantage of that.

Going forward, the entire Vagaro team will be focused completely on developing new features to help you stay connected to customers, some of which will be released in two weeks.

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Stay safe,

Fred Helou

Founder & CEO - Vagaro, Inc.

NEW

Automated Live Streaming

Expand Your Reach. Keep Business Going.

Easily create virtual classes and one-on-one sessions to motivate, teach and train global audiences. Customers will automatically receive links to join your live stream via email, text, and push notifications.

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Calendar

Stay Organized, Stay Focused

Manage one or multiple med spa calendars on the same screen. Re-schedule appointments with a simple drag and drop. Send confirmations and reminders. Sync personal and professional calendars seamlessly with Google, Apple, or Outlook.

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Photo of Medspa Booking Software Screen on a mobile device and on an iPad

Photo of Payment Processing Hardware and Point of Sale Systems for Medical Spas

Merchant Services

Integrate Payment Processing

Enjoy transparent rates with no hard credit check to slow you down! Process payments from any device -we've got all the hardware you need. Use deposits to secure appointments or keep your med spa clients' credit cards on file.

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Online Booking

Get Booked & Paid 24/7

Let clients schedule their next medical spa visit when it's convenient for them. Get booked on the Vagaro App, Vagaro.com, Yelp, Instagram, Facebook or on your website via our Booking Widget.

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Online Scheduling Software & App for Medical Spas

HIPAA Compliant Software for Wellness Businesses

HIPAA & EMR Compliance

Stay Busy, Stay Compliant

Vagaro is in compliance with the Health Information Portability and Accountability Act's (HIPAA) Privacy Rule, Security Rule and Omnibus Rule. We are proud to provide a fully HIPAA & Electronic Medical Records (EMR) compliant medical spa software system.

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Client & Business App

Manage Everything On The Go

Away from your desk? Use the Vagaro Pro Spa Scheduling App to schedule medical spa services, clients & staff, send automated reminders & emails, sell products & packages and charge credit cards!

Clients can enjoy the flexibility of booking with you at their convenience by downloading the Vagaro Client App.

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Medspa Business App and Medspa Client App

Customer Tracking and SOAP Notes for your Medical Spa

Client Management

Keep Precision Records

Keep track of medical spa client details - from birthdays to allergies. View previous and upcoming procedures, purchase history, gift card balances, and more. Create and manage digital SOAP Notes.

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Medical Spa Forms Builder

Collect client information

Create liability waivers, intake forms, surveys & more from scratch or use a template to get started quickly. Send your medical spa forms out via email, embed them in your website, share them via a link, or require customers to fill out a form as part of online booking. Let clients upload files and photos. Completed forms will be automatically saved to customer profiles.

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Digital client intake forms, surveys and liability waivers for medspas

Marketing

Promote your Business

Use Yelp, Facebook, and Instagram social media integrations to grow your client list and boost loyalty. Get Featured and introduce your medical spa to thousands of new customers on the Vagaro.com Marketplace.

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Memberships and Packages

Sell More

Create tailored medical spa memberships and packages and enable autopay to bill your clients at a set frequency. Sell memberships and packages online to increase revenue even more.

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Membership and Package Management for Medical Spas

Medical Spa Dashboard & Reports

Track Results

Configure your dashboard to view all your key business data at a glance. Run customized reports to zero in on the information you need most: sales, bookings, inventory, client retention, and more.

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Medical Spa Software FAQ

What is medical spa software?

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Medical spa software is a comprehensive business management tool that allows owners to manage their business. Most medical spa software can be accessed by computer, tablet, or phone.

How much should I expect to pay for medical spa software?

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Medical spa software prices can vary from limited, free plans to monthly rates over $200. Vagaro medical spa software has a base $25 monthly cost that includes scheduling, HIPAA-compliant messaging, appointment reminders & many more solutions.

How can I use medical spa software help me grow my business?

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Vagaro medical spa software helps business owners grow their business by:

• Automating many daily operation tasks

• Engage with & market to customers in new ways

• Provide in depth business reports to help owners make informed decisions

Do most medical spa software include an integrated payment system?

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No, most medical spa software require business owners to find their own payment solution. However, Vagaro offers a payment system that integrates seamlessly with their medical spa software.

Is customer support typically included with medical spa software?

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Although customer support is typically included with medical spa software, it is often limited to phone support or a help page. Vagaro offers phone support, online chat, and a dedicated support site to help businesses with their medical spa software.

How can I integrate medical spa software into my business operations?

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Vagaro offers multiple options to help transition businesses to their medical spa software. These include:

• Importing client lists through the friendly integration team

• Weekly online class training when you need it

• Customer support specialists

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Get 2 Months of Vagaro Free

Med Spa Software

Med Spa Software